Deckset Privacy Policy
Last updated: October 16, 2026
Deckset ("Deckset," "we," "us") is a web app that swim coaches use to write, organize, print, and share practices. It is operated by Swim Coach Mike LLC, doing business as Deckset, PO Box 51412, Midland, TX 79710. This policy explains what we collect, why, who can see it, and how to delete it.
The short version:
- Deckset is built for adult coaches, not for children or swimmers.
- We don't sell your data or show ads.
- Stripe handles payments, and we never see or store your full card number.
- Swimmer information you enter (names, optional swim times, and attendance once that feature is available) is private to your account and is never shared to the Community library.
- You can delete your account and data at any time.
Some features mentioned in this policy, such as attendance tracking, the Community library, Follow, and in-app account deletion, aren't available yet. The parts of this policy about each one apply once it's available.
1. Who this policy covers
This policy covers coaches who create a Deckset account, visitors to our website, and people whose names a coach enters into Deckset, such as swimmers in a practice group.
2. What we collect
| What | Examples | Where it comes from |
|---|---|---|
| Account information | Name, email address, password (stored in hashed form), or the basic profile Google or X shares if you sign in with them (name, email) | You |
| Billing information | Plan, purchase and renewal dates, payment status, and the last 4 digits and brand of your card as reported by Stripe. Full card numbers go to Stripe, not to us. | You, through Stripe |
| Practice content | Practices, sets, practice groups, notes, your set library, use counts, deleted practices, and settings | You |
| Swimmer information | Names of swimmers you add to a practice group and, if you choose, swim times such as short-course and long-course 200 freestyle times, plus the training paces Deckset calculates from them. If you use the attendance feature once it's available, attendance marks by date. These swimmers may be minors. | You, the coach |
| Community and Follow activity (when those features are available) | Practices you choose to share to the Community library or with followers, coaches you follow, and coaches who follow you | You |
| Support messages | Emails you send to mike@usedeckset.net | You |
| Usage and device information | Pages visited, referring site, browser and device type, country or region, and events such as "checkout started." See section 6. | Collected automatically |
| Security and log data | IP address and request logs kept by our hosting and network providers to operate and protect the service | Collected automatically |
Please enter only what you need to run practices, such as a swimmer's name and times. Do not enter birthdates, medical information, contact details, or photos of swimmers.
3. Why we use it
- To provide Deckset: saving and showing your practices, printing, share links, swimmer rosters and training paces, and attendance reports (when available).
- To process payments, trials, renewals, refunds, and cancellations through Stripe.
- To send service emails such as receipts, renewal reminders, trial reminders, security notices, and replies to support requests. We don't send marketing emails unless you opt in.
- To understand, in aggregate, how the site is used so we can improve it (section 6).
- To keep Deckset secure, prevent fraud and abuse, and meet legal obligations.
We do not sell personal information or use it for targeted advertising, and we use swimmer information only to show it back to the coach who entered it and to calculate that coach's training paces.
4. Who can see your information
- You. Your account, practice content, and swimmer information are private to your account by default.
- People you share with. If you create a share link, anyone who has the link can view that practice without logging in. Share links never show your swimmer roster or attendance. Don't put swimmer names in the practice text itself.
- Community library (opt-in; when available). If you choose to share a practice to the Community library, other Deckset coaches can view, copy, and use it for their own coaching, but not resell it. Community practices are shown anonymously, without your name or profile. Swimmer information is never included in Community practices. Practice text is shared exactly as you wrote it, so remove any swimmer names from the practice before sharing.
- Follow (opt-in; when available). If another coach follows you, they see your display name and only the practices you choose to share with followers. They never see your swimmer information, attendance, or private practices, or which Community practices are yours.
- Deckset staff. Mike Anzano, the operator, can access account data only to provide support, fix problems, keep the service secure, or comply with the law. The admin tools show coach name, email, join date, plan, and counts of groups and practices.
- Service providers that run parts of Deckset for us (section 5).
- Legal and safety reasons. If the law requires it, or to protect the rights, safety, or property of users or others.
- Business transfer. If Deckset is sold or merged, your information may transfer to the new owner under this policy.
5. Service providers
| Provider | What they do | What they receive |
|---|---|---|
| Stripe | Payments, subscriptions, receipts, and the customer portal | Name, email, payment details, and billing address if collected |
| App hosting (the Grok app-building platform we use to build and host Deckset, and its infrastructure providers, including Vercel) | Hosting the app and its database | All app data |
| Cloudflare | Network delivery and bot protection; sets a short-lived security cookie (__cf_bm) | IP address and request data |
| Plausible Analytics (when enabled) | Privacy-friendly, cookieless page analytics | Page URL, referrer, browser and operating system, and approximate location (see section 6) |
| Google Fonts (if a page loads fonts from Google) | Serving the site's fonts | IP address and browser information when fonts load |
| grok.com (if a page loads the app-builder script) | A script from our app-building platform | IP address and browser information; grok.com may set its own cookie |
| Google and X (only if you choose them to sign in) | Sign-in | Your sign-in request; they share your basic profile with us |
| Video host (YouTube, Vimeo, or Loom, only if you press Play on a demo video) | Demo video playback | The standard data that video host collects |
| Email providers | Sending account and service emails, and receiving support email at mike@usedeckset.net | Name, email, and message contents |
6. Analytics and cookies
- Analytics. We use, or plan to use, Plausible Analytics. Plausible doesn't use cookies or persistent visitor identifiers, doesn't store raw IP addresses, and counts unique visitors with a hash that changes daily (see plausible.io/data-policy). Its reports are aggregated. We may also record events such as "checkout started" or "purchase completed" to count sign-ups and purchases.
- Cookies we use. We use only cookies needed for the site to work: keeping you signed in, security, and bot protection (for example, Cloudflare's
__cf_bm). We don't use advertising cookies. - Third-party scripts. Some pages may load fonts from Google Fonts and a script from grok.com, our app-building platform. When they load, Google or grok.com receives your IP address and browser information, and grok.com may set its own cookie.
7. How long we keep data, and deletion
| Situation | What happens |
|---|---|
| A free trial ends without a plan, or a paid period ends after you cancel | You won't be charged, and nothing is deleted. Your account becomes read-only until you subscribe: you can sign in and see your existing practices. We keep your account and content until you delete your account, except swimmer information as described in the next row. |
| Swimmer and attendance information after a subscription ends, or for accounts that never had a paid plan | Kept with your account, so you don't lose your roster or history if you come back. If you don't sign in again within 12 months after your subscription ends, we automatically delete your swimmer and attendance information. If your account never had a paid plan, the same 12-month rule applies after your last sign-in. You can delete it yourself at any time. |
| You delete your account | Account, practice content, swimmer information, and attendance are deleted from our live systems within 30 days, and from backups within 90 days as backups rotate. |
| Practices you delete | They move to Deleted practices and are kept for 90 days, then permanently deleted. |
| Community practices you shared (when available) | Removed from the Community library when you unshare them or delete your account. Copies other coaches already saved to their own accounts remain (see our Terms). |
| Billing records | Stripe and we keep transaction records (amounts, dates, invoices) as long as tax and accounting law requires, even after account deletion. |
| Support emails | Kept for up to 24 months, then deleted. |
| Server and security logs | Kept for a limited time by our hosting and network providers under their own policies. |
How to delete your data
- Delete individual items. Delete a practice, group, or swimmer inside the app at any time (and attendance entries, once that feature is available). Deleted practices stay in Deleted practices for 90 days, then are permanently deleted.
- Cancel billing first (if you have a paid subscription). Open Billing in Deckset, which opens the Stripe customer portal, and cancel. Deleting your account also cancels future renewals.
- Delete your account. Email mike@usedeckset.net from your account email with the subject "Delete my account." When the in-app option is available (Settings → Delete account), you can use that too. We confirm by email and complete deletion within 30 days.
- Export first (optional). Before deleting, you can print your practices or email us for a copy of your data.
- Lifetime beta and founder accounts. Deleting your account permanently ends lifetime or founder pricing and can't be undone.
8. Children and swimmers' information
- Deckset is for coaches, not children. You must be at least 18 to create an account. Deckset is not directed to children, and we don't knowingly collect personal information directly from children under 13. If we learn that a child has created an account, we will delete it.
- Swimmer information entered by coaches. Coaches may enter the names and swim times of swimmers they coach, some of whom may be under 13. When you do, you confirm that you have the authority to do so under your club's, school's, or team's policies and any agreement with parents or guardians, and that you will use the information only to run your practices.
- Parents and guardians can ask us to delete a swimmer's information by emailing mike@usedeckset.net. We will work with the coach who entered it and delete it where appropriate.
9. Security
We use HTTPS everywhere, store passwords in hashed form, keep card data with Stripe, and limit admin access to the operator. No system is perfectly secure. If a breach affects your personal information, we will notify you as the law requires.
10. Your choices and rights
- View, correct, or export your information in the app or by emailing us.
- Delete your account (section 7).
- Unshare Community practices or stop following coaches at any time (when those features are available).
- Depending on where you live, you may have more rights, such as knowing, correcting, or deleting data, or appealing a decision we make on your request. Email mike@usedeckset.net. We aim to respond within 30 days and at most within the time the law requires.
11. Where we operate
Deckset is operated from Texas, USA, and is intended for coaches in the United States. Your information is processed in the United States, and some of our service providers may also process it in other countries (for example, Plausible processes analytics data in the EU). If you use Deckset from outside the U.S., your information will be transferred to and processed in the U.S.
12. Changes to this policy
We will post changes here and update the "Last updated" date. For material changes, we will email account holders or show a notice in the app at least 14 days before the change takes effect.
13. Contact
Swim Coach Mike LLC, doing business as Deckset, Attn: Deckset Privacy, PO Box 51412, Midland, TX 79710. Email: mike@usedeckset.net